Pay slips ensure that employees receive the correct pay and entitlements and allow employers to keep accurate and complete records.
Pay slips have to be given to an employee within 1 working day of pay day, even if an employee is on leave. They have to be in either electronic form or hard copy. Electronic pay slips must have the same information as paper pay slips.
What has to be on a pay slip?
Pay slips have to cover details of an employee’s pay for each pay period. Below is a list of what to include:
- employer’s and employee’s name
- employer’s Australian Business Number (if applicable)
- pay period
- date of payment
- gross and net pay
- if the employee is paid an hourly rate include the ordinary hourly rate, number of hours worked at that rate, and the total dollar amount of pay at that rate
- any loadings, allowances, bonuses, incentive-based payments, penalty rates or other paid entitlements that can be separated out from an employee’s ordinary hourly rate
- the pay rate that applied on the last day of employment
- any deductions from the employee’s pay including the amount and details of each deduction and the name, or name and number of the fund/account the deduction was paid into
- any superannuation contributions paid for the employee’s benefit, including the amount of contributions made during the pay period (or the amount of contributions that need to be made) and the name and/or number of superannuation fund the contributions were made to.
While it’s best practice to show an employee’s leave balances on their payslip, it’s not a requirement. Employers do need to tell employees their leave balances if they ask for it.
Requests for pay slips
If as an employee, you don’t receive a pay slip, we encourage you talk to your employer. Employers who give proper pay slips are able to keep good records that can be easily found if needed.
What happens if pay slips aren’t given, or don’t have the right information on them?
Fair Work Inspectors can give employers a fine, called an infringement notice, if they:
- don’t include the right information on a pay slip
- don’t issue pay slips at all or within 1 working day of paying employees.
It is unlawful for employers to give pay slips that they know are false or misleading.
Employers can also be penalised if we choose to take a matter to court. In some cases employers who have not given pay slips may have to prove to a court that they didn’t underpay an employee.